Hotel management system project- Student Guide with Source codes

If you are wondering what a Hotel Management System is? What does it do?

You might be a student looking around the details of this project, and if so, we have given here the source codes for you guys to download the whole hotel management system for your project.

Plus, a friendly guide for you guys to understand what this hotel management system is all about.

Here is the simplest Introduction to a Hotel management system project.

An online hotel management system is a dynamic website or an app used to provide customers with flexibility in checking prices for available rooms and advancing booking in a hotel.

As the hotel manager keeps updating the hotel management staff quickly, such as changing prices, updating available rooms, changing staff, etc.

Thus, With a Hotel management system, online room booking turned out more comfortable.

You can say It is the modernized way to handle hotel management tasks, both customers as well hotel managers feel comfortable in such a system. It puts together ease between them.

Moreover, a person can track the available rooms in a particular hotel with a hotel management system.

And advance book the room, similarly the hotel manager who has access to make changes can keep updating the system with available rooms.

Hence, a hotel management system is more favorable than manually handling such stuff for a hotel owner or a hotel manager.

what is a hotel management system project?

The main objective to program hotel management projects is to turn down the efforts in managing hotel activities.

So that the

  • Workers can keep up-to-date with their salary.
  • Owners can check the reputation of their hotel.
  • The manager can keep maintaining further activities.
  • The customer can easily see and book online rooms accordingly.

Main modules of the hotel management system project

The below diagram is showing how this hotel management system works, and what modules would you have to add in order to complete this project.

Owner Profile: The owner profile is a module that should have maximum authority, and it must be the owner of the entire project.

With access to do any changes, deleting, updating, adding, and keep an eye on the things taking place such as payment details, names and other necessary details of the customers, etc.


Manager Profile: A manager is also a module in a hotel management system, while programming you should take on its responsibilities.

Such as it should have the authority to make changes, add new stuff, changing the prices of the available rooms.

But, whenever a manager changes anything, the owner profile should receive a notification in order to keep up to date with the changes in a hotel.


Customer Profile: in a customer profile module in a hotel management project, ensure that it has access to see available rooms, online book rooms, and a payment gateway where he can pay online.

And there should be some staff whom he could contact for further information online.

This module has low access to details of inside working staff, and salary-related things.

But the front end should be clear to it. As it can easily create his account, and change and update his details later if needed.

In order to advance booking, a customer profile module should have paid the full amount in advance, or some advance fee for booking a room should be asked. The receptionist is the module that undertakes this burden.

Receptionist Profile: The receptionist is also an important module in a hotel management system; it is the person or staff who looks for and takes care of offline customers as well as online customers.

He should have a special login ID, along with some extra access. Such that he can mark an available room to be booked and see all the non-booked rooms.

This Module in a hotel management system should also be connected with the manager profile and the owner’s profile. In such a way, when he updates something a notification of the updated things should arrive at the manager as well as the owner.


Staff Profile: in this module, details of all staff or employees should be added, such as their names, jobs, salaries, and other credentials. And they linked to the receptionists’ profiles.

So they can record their attendance to the receptionist, and he will update them on the system in order for the manager and owner to see their staff routines.


Payments for advance booking- It is also the most crucial module in a hotel management project. When a customer has finished looking around for available rooms in a hotel, he should have an option to send the payments, and payment gateways are dependent on advance booking.

But, when a payment is released from a customer side. A receptionist should have the customer’s details, through the customer profile along with the room details he has booked.

So, a receptionist can manage the room he has booked before his arrival.


Not to forget about sending a notification to the owner profile and hotel manager so they are the ones who should have a detailed report of all the things going around.

Wrapping up  Main modules- Customer, Owner, Manager, Receptionist

Based on the delete, update rooms details, payment details.

  • The owner module should have access to add, update, delete, and available booking details.
  • The Manager Module should have access to all the details similar to the owner modules, but the changes made by this module should be informed to the owner, via email or any history of changes.
  • The receptionist module should also have access to manage hotel things, but all the changes made by him should be informed to the manager module and owner modules. Ensure that the receptionist module must not have access to delete any specific change. It would be great.
  • The customer module should have only specific access, such as room pricing, available rooms, and payment gateways.

Hotel management projects source code in Python, PHP, Java, and C++.

There are many ways you can write a hotel management project, coding languages like Python, Java, PHP and C++ are the common ones you can learn if you want to build this project.

Or, you can download source codes for your hotel management project through the below-given links.

Also read:

How should be the User Interface of a Hotel management system?

Each of the modules should have a User interface where they can see the required details with no effort.

Here is the ideal user interface for each of them.

Owner Module User Interface

Login Page:

An owner should have an authorized ID to log in as an administrator.

Customer Page:

The owner module should be able to see the customer page, activities, and other necessary details going on the hotel management system.

Receptionist Page:

An Owner can see the receptionist’s activities also.

Payment Page:

The owner module should have details for all the payment details.

Available rooms:

An Owner can see the available rooms, and book one if he wishes.

Stuff Page, along with their attendance:

Owner Module should have the stuff page along with their details and attendance.

User interfaces for the Hotel Manager Module.

A Hotel manager should have all the access similar to the Owner module in a hotel management system project. However, it should have fewer authorities than the owner module in regards to deleting payment details.

user interface for a receptionist module in a hotel management system.

Login Page:

All the receptionists should have a different ID for the login page.

Customer Page:

Receptionists’ modules can see the customer page, details, and room number, in order to be noted down in a hard book.

Payment Page:

It is optional. Many hotel management allows receptionists to see the payment details; it depends on you. However, we recommended this page to the receptionist so they can only see the details.

Available rooms:

Receptionists Module can see the available rooms, and book them as well for offline clients.

Stuff Page, along with their attendance:

A receptionist should have access to see the staff details so it can manage that management, attendance, salary, and such stuff. Yet it should not have access to kick out a staff member.

User Interface for Customer Modules in a hotel management system.

Login Page or sign up page:

Customers should have a sign-up or login page in order to book a room.

Customer Profile Page:

Customers should have a page where they can see their names, contact information, and other fundamental details.

Payment Page:

The payment page for the customer should not be for seeing the payment details, apart from this, they should have options, and gateways for sending payment for booking a room.

Available rooms:

The customer module can see all the available rooms along with the pricing, categories, and other required details.

Contact page:

The customer module should have a contact page, with regards to so they can address their queries to Hotel Customer support staff.

Hotel management system Main Back-end attributes.

These are the most important attributes for developing a database for a hotel management system.

Owner Module back end attributes.

You should now have an idea about the Owner module’s authority, now let’s see some attributes for this ID that you should create in the Database in order to make this work as per requirements.

  • OwnerID: A unique ID
  • Name: Owner Name
  • Email: Owner email
  • Contact.: Owner contact information
  • Address: Owner address details

Manager Module back-end attributes:

A manager attribute is also necessary for storing the data of the managers working for a hotel. It contains.

ManagerID: Every manager should have a specific ID.

Name Names of each manager.

Email: Emails of each manager.

Contact.: Contact information for each manager.

Address: addresses of each manager.

Receptionist & employee Module back end attributes.

It is also necessary to store the data of each employee working in a hotel.

  • EmpID: All the receptionists and employees should have a unique
  • ID. Name Employee name.
  • Email: Employee Emails
  • Contact: Employee contact information
  • Address: Employee addresses

Customers attributes in the backend:

When a customer login, the below attributes should be stored in the back end.

  • Customer ID: A unique ID for each customer.
  • Name All Customer names.
  • Email: Customers’ email addresses.
  • Contact: Customers’ contact information.
  • Address: Customers’ addresses.
  • Customer payment slip: Customer payments details

Hotel rooms attribute in the backend.

This attribute should contain all the rooms in a hotel, with a unique number or name given.

Address attributes in the backend

All addresses caught by a hotel management system should be stored in this attribute, so we can fetch an address whenever required.

Available rooms attribute in the back end.

In a hotel manager project system, this attribute works for storing all rooms in a hotel. Further, they all connect with the front-end side so a customer can see a list of rooms.

Booked Rooms Attributes in the Backend

In a hotel manager project system, this backend attribute stores the ID or names of rooms that have been booked or are not available.

Date:

In a hotel management system project, this attribute stores all data, and activities, made on a specific date. And, this attribute is further connected to the owner module, and manager module so they can see details for every day.

Payment:

Payment details should be stored in this attribute, along with the customer details and room.

booking:

In this attribute, all booking details of customers are stored along with their details, room category, payment, duration, and so on.

Transaction:

In this attribute, all transaction details are stored, such as salary given to staff members, and other budget-consuming things.